Berks County Parrot Head Club Meeting Minutes
Tuesday, November 17, 2009
Third & Spruce

Phounding Phather and President “Denny Lorah” welcomed all members to the meeting. Membership renewal forms were available at the door. Denny reminded everyone to sign in.

Denny saluted Brian Gentry, who rented a motor yacht during MOTM and took the whole group to Little Palm Island!!
We also saluted Mac McAnally, who won Musician of the Year at the Country Music Awards last week.

The president asked if everyone received the minutes; everyone did. The president asked for a motion to approve the minutes. Bob Rhode made the motion, Duane Cahill seconded it, and a vote was taken to approve the minutes.

The Treasurer’s report was given by Tim Kraft. While preparing for our fiscal year end, Tim noticed the amounts we donated over the last two years and wanted to share the numbers with the group: we donated over $47,000 in 2008, and almost $44,000 in 2009!!

A motion was made by Jodi Blatt to accept the Treasurer's report and a second was made by Karen Fischer. A vote was taken and the report was approved.

OLD BUSINESS:

MOTM – Kris announced that it’s only 350 days til MOTM 2010. He reported that everyone had a great time.
Denny talked about how Nadirah came to the club cookout at MOTM. She was fantastic and is really looking forward to our show in December.
Caribbean Christmas – the after-party will be at the Third & Spruce after the show. You can buy tickets to the show via TicketMaster online.
There’s a Peter Mayer show Dec 10 at the Episcopal church on Oregon Avenue in Lancaster. The Lancaster club has tickets. Denny said that if you’ve seen the show, you won’t ever want to miss it. We’re looking into renting a bus to take a whole group, if people are interested.
Toys for Tots – Dec 11 at the Third & Spruce.
On the Border – There’s a possible Happy Hour from 4-6pm, maybe the second or third Tuesday, 10% of all dinner entrees would go to our charity.
The next general meeting will be Tuesday, December 1st, 2009 at 7 PM at Third & Spruce.

NEW BUSINESS:

Parade - Myerstown on Nov 28 (details below).

PARROT SCOOP:

Eileen thanked everyone who worked at the MOTM barbeque.
We thanked everyone who volunteered at the Highway Clean-up on October 25. Paula Kerchner Kline was the winner of the most unusual item found.
Eileen also thanked the Baertschys, who took lots of club paraphernalia to Key West on their bus.
Kenny Gradney, the bass player from Little Feat, came to visit Bob & Marilyn’s room to see the parrot. He was very impressed with it.
Anniversaries:
– Nov 6 - Duane and Kathey Cahill (5 years!) – they celebrated in Key West!
Eileen asked Thanksgiving trivia questions and gave fun prizes!

COMMITTEE REPORTS:
Remember, all of the committee heads (and board members) can be contacted via the website.

Newsletter Committee Meeting Minutes
Chairperson: Duane Cahill
Going forward, Newsletter committee meetings will be the third Wednesday of each month; please contact Duane if you’re interested in joining the committee.
Next meeting is Wednesday night (11/18) at Lou Z’s house.
The next newsletter will be published before the end of the month. Send any last-minute submissions to Duane asap.
Thanks for pictures of MOTM – Duane has about 400 so far.
If you need to contact any committee head, just go to the “It’s My Job” tab on the website.
All events, including parade dates and events for next year, are listed on the site, through December 2010!!
As always, they are still looking for content for both the site and the newsletter.

Membership Committee Meeting Minutes
Chairperson: Shawn Guevin
Membership renewals for 2010 are now available. Please fill out the forms completely, including email addresses, since that will be our primary method of communication. Newsletters will be (mostly) electronic going forward.
If anyone wants to join the committee, please let Shawn know. We always meet the second Monday of the month at Denny and Tina’s house.

Charity Committee Meeting Minutes
Chairperson: Gary Kraft
Gary had another meeting, so he wasn’t able to attend our general meeting.
Upcoming charities to support: CrimeAlert at the Caribbean Christmas show on December 5th and Toys for Tots at the event on December 11th.
Contact Gary or a committee member to suggest a charity to be considered for future events.

Volunteer Committee Meeting Minutes
Chairperson: Scott Kaufmann
Scott said we need volunteers for the Caribbean Christmas show, for Friday night set up, and clean-up, ushers, and some folks to work the bar at the pre-party on Saturday. Email Scott if you can help.
Scott reminded the committee heads to turn in attendance sheets from meetings, either in hard copy or via email.
Scott is trying to schedule a meeting before the Dec 5th show. Details will be posted on the website when it’s scheduled.
If anyone wants to join the committee, just let Scott know.


Merchandise Committee Meeting Minutes
Chairperson: Tina Shenk
Great merchandise for Christmas gifts and stocking stuffers.
The committee decorated picture frames last month. They looked amazing!
If anyone is interested in joining the committee, just see Tina. The committee always meets the second Monday of each month at Denny & Tina’s. The December meeting will be a cookie swap. Everyone is welcome, but please email Tina to let her know you’re coming.
Donations are always accepted!


Events Committee Meeting Minutes
Chairperson: Jodi Blatt
Next Happy Hour is Nov 19 from 7-10pm at the Railroad House, with Havana Budda.
December 5th – Caribbean Christmas show at the Scottish Rite, featuring Nadirah Shakoor and Jimmy & the Parrots. Tickets on sale now!
December 11th – Toys for Tots at the Spruce from 6-9pm, must bring a toy (or give a donation) to get in. The Marines will be there! You can also drop off toys at the December meeting (or any time).
January 31st – Cabin Fever winter party. Jodi has tickets – cost is $10 per person for member, as long as you get your ticket before the January mtg. After that, tickets will be $15 in advance or $20 at the door. If anyone wants to take a batch of tickets to sell, please see Jodi.
Pub crawl in West Reading, maybe in March? Details to come…
2010 dates…May 14 golf outing (will be at Willow Hollow this year), July 17 Parror Daze, Oct 3 birthday party, Oct 24 highway clean-up, Dec 10 Toys for Tots.
Next Events committee meeting will be Nov 24 at the Reading Country Club.

Sponsorship Committee Meeting Minutes
Chairperson: Sam Beam and Sharon Lash
Sam said they’ve had a couple of meetings and they’re trying to go outside the normal pool of sponsors.
Next meeting is 23rd at 7pm at Denny & Tina’s.
If you have any companies you think the committee should ask, just let Sam or Sharon know and they’ll reach out.

Other Info for Good of Club:

Denny told anyone who wants Caribbean Christmas tickets to see Tim Kraft at the meeting.

Marilyn Baertschy said we have a parade scheduled for November 28th in Myerstown. Leigh Gentry has maps for anyone who is interested in going. We’ll meet at the barn on Ray St where the float is stored around noon. It’s a Christmas parade, but we’re dressing like pirates and wenches (as always).

The parade committee won $500 from Mohnton, $50 from Temple!

Parade dates for 2010:
Oct 9 Topton
Oct 23 Boyertown
Oct 30 Hamburg

The President asked for a motion for the meeting to adjourn. A motion was made by Nick Blatt to adjourn the meeting, with a second by Jodi Blatt; a vote was taken and the meeting was adjourned.

One last Happy Hour at the Railroad House this Thursday night, with Havana Budda.